Open your Zoom account and select Settings from the navigation panel on the left to edit Meeting, Recording, and Telephone settings. Default settings are managed from your Zoom account.If a meeting created via the plugin is deleted from Zoom, you will need to cancel the meeting in Outlook as well. If this is a recurring meeting, all the recurrences will use the same link, therefore only one listing (labeled as recurring) is shown in Zoom. Zoom: The plugin creates the meeting in Zoom as well as Outlook.You should now see two new Zoom icons in the ribbon - 'Add a Zoom Meeting' and 'Settings' as shown below. In Outlook, switch to calendar view and click 'Home' and then 'New Meeting' on the ribbon. You will need to go to your Zoom account select Meetings > Upcoming Meetings and delete the meeting. Ensure you have the Zoom Add-in for Outlook installed. As with any cancelled meeting it is removed from your calendar and sends a notice to attendees, however cancelling or deleting a Zoom meeting from Outlook does NOT remove the meeting in your Zoom account. As the host you can cancel the Zoom meeting from Outlook. Select the date & time, you wish to create your Zoom. Outlook: The meeting has been created in Outlook and is visible on your calendar as well as the calendar of anyone who accepted your invitation. How to schedule a Zoom Meeting in Outlook using the Zoom App.Or click Meeting to return to the email and Send when finished. After all of that, click on the ‘Add Zoom Meeting’ to confirm scheduling a meeting on Zoom. To check/add it, click File and then Options. Click Send to finish and send the invitation. How to create a Zoom meeting in Outlook Ensure you have the Zoom Add-In in your Outlook. Drag the highlighted date/time selection as needed to best fit everyone’s schedule.ġ0. Individual names or entire email groups may be added.īest practice: When adding a group select the + icon to expand the list so that you can see the calendars of all group members.ĩ. In the Scheduling Assistant screen, begin typing names in the Add a name here field and their calendars load in the window. To invite colleagues, select Invite Attendees and begin to add names or select the Scheduling Assistant from the top menu to see your attendee’s calendars as you plan your meeting.Ĩ. Meeting Options best practice: Set Mute participants upon entry.ħ. Audio best practice: Set to Both (Telephone and Computer Audio).Video best practice: Set both Host and Participant to.Learn more about our hybrid event experience. Youre invited to Zoomtopia 2022 Our annual user conference will take place in the Americas on November 8-9 and in APAC, Japan, and EMEA on November 17. Click the Update button to save any changes. Recent Zoom Desktop Update Removed All Microsoft O. However, you may select Settings from the Zoom icons to add a password or change video and/or audio options. The meeting will use your default settings.Add a reminder and any recurrences as needed.The meeting invitation with link is pasted into the email. From the top menu select New Appointment and add the date and time or double-click the date/time location on your calendar.Open the calendar page of your Outlook email.alias email) so we can assist you with the switchover.The Outlook plugin for Zoom makes scheduling a video meeting easy. NOTICE: If you have a Zoom account, be sure to contact the Service Desk before changing your primary email address (e.g. Add who the meeting invitation needs to be distributed to and the Subject can be updated. Once you authenticate, a new email will display with the Zoom meeting information in the body of the email. Select your method of authentication and authenticate. You will be prompted by Duo to authenticate your SHSU account. In the second Zoom meetings box that displays, In the first Zoom box, select SSO (only the first time scheduling a Zoom Meeting with the new add-in) The first time a Zoom meeting is scheduled in Outlook, there are a few extra steps to take. In the Meeting invite, select Add a Zoom Meeting from the Zoom group. When more than 49 participants join a Teams meetings, see them all in a gallery with pages. See more participants Large gallery view is available when at least ten people have their cameras turned on. Select New Meeting in the New group in Outlook. When you’re in the meeting, go to your meeting controls and select More options > Gallery at top. Once the Zoom for Outlook add-in is installed, Zoom meetings (for up to 300 participants) can be scheduled conveniently in one spot on your Outlook calendar.
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